(Updated Aug. 1, 2023)
Pre-Registration Requirements
Exception: Suppliers paid with a UC Merced Procurement Card are exempt from this requirement.
All suppliers, independent contractors, and payees are required to be approved and active in the Supplier list before any commitment to purchase or actual purchase can be made from them.
It is also essential to explore the utilization of existing strategic agreements for which the supplier has already been onboarded.
- Note: New supplier requests should be made only when the goods or services needed cannot be sourced from an existing agreement.
The supplier onboarding process is designed to review and manage tax requirements, debarred supplier lists, and other relevant criteria, ensuring that the university maintains accurate supplier information for business transactions.
- Submit a New Vendor Setup ticket containing the required information to initiate the review and onboarding process.
- The tickets are typically reviewed within 1-3 business days, and an email with a registration link is sent to the prospective supplier, independent contractor, or payee.
- Complete a short, eight-question registration page and attach the required tax documents.
- Timely completion of these steps ensures a swift completion of the registration process.
- After registration, the onboarding is typically finalized within 1-2 business days.
- Timely completion of these steps ensures a swift completion of the registration process.
- An email notification will be sent to the individual who submitted the ServiceNow setup request, confirming that the onboarding process is complete.
Highly Recommended: Departments, managers, and principal investigators should identify the vendors they will need at the beginning of each fiscal year and submit a setup request as early as possible, even up to 12 months in advance, to ensure their procurement can be completed quickly when needed.
Please direct any questions to suppliersupport@ucmerced.edu.